INTAKE & APPROVALS

Stop finding out about new AI and SaaS tools after the contract shows up.

Replace ad-hoc purchase requests with a structured approval workflow, and route every new or renewing vendor through centralized intake with a full audit trail.

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See how it works
10:43 PMClaude responded: Spendhound approval workflow builder showing finance approval routing based on request type and budget thresholds with parallel security, legal, and IT reviewsSpendhound approval workflow builder showing finance approval routing based on request type and budget thresholds with parallel security, legal, and IT reviews
Fully

Customizable intake forms

Zero

Surprise purchases after go-live

Instant

Overlap detection on new requests

15 min

Average time to live

WHAT’S INCLUDED

A purchasing structure that scales with your vendor stack without slowing your team down.

Most purchases happen before anyone knows, and then a contract or charge shows up later in someone’s inbox. Intake & Approvals puts a consistent process in front of every purchase before it lands.

Intake-to-Approval Workflow

Customizable intake forms route every new vendor request through a standard process based on your spend, department, and request needs.

Conditional Logic & Routing

Set the rules once and SpendHound handles the routing: a $500 tool routes differently than a $50K one, security-sensitive vendors trigger IT review, or high-spend purchases escalate to an executive.

Overlap & Redundancy Detection

SpendHound automatically flags existing tools that overlap with a new purchase request, so Finance can consolidate before adding, not after the duplicate shows up in the next audit.

Slack Integration & In-App Communication

Reviewers get notified in Slack and can approve, reject, or comment without logging in. Inside the platform, every request has a full comment thread with collaborators tagged and file attachments.

Automatic Renewal Workflows

For ending contracts, SpendHound automatically generates a draft approval request so renewals route through the same intake process as new purchases.

Audit Trail & Compliance Export

Every approval decision is logged: who approved, when, on what basis, and at what price. Exportable for due diligence, board reporting, or any audit that asks how a purchasing decision was made.
Spendhound Create Request page with workflow selection options for software, professional services, hardware supplies, and license requests
Spendhound Software Request workflow builder showing parallel security, legal, and IT reviews with budget-based routing to executive approvals
Spendhound procurement request detail view showing general info, business justification, contract details, attached files, and activity log with comments
Spendhound Procurement Approval System tracking vendor requests for Salesforce, HubSpot, 6sense, and Adobe Illustrator with approval status and progress
Spendhound HubSpot procurement request detail page showing request progress through security, legal, IT, and executive approval steps
THE SPENDHOUND DIFFERENCE

What changes when every purchase goes through a consistent process

WITHOUT INTAKE & APPROVALS
New vendor requests arrive by Slack or email
Duplicate tools discovered months after purchase
No audit trail when compliance or due diligence asks
Renewals auto-renew with no formal sign-off
Requests are made one by one in separate channels
WITH SPEND MANAGEMENT
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Every request routes through a consistent, documented intake flow
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Redundancies flagged before purchase, not after
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Full decision log available on demand for any audit or review
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Renewal workflows trigger automatically with the same rigor as new purchases
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Activity log tracks all communication, files, and details related to the request
From the finance, procurement, and IT teams who use SpendHound
Deena, Director of Accounting at Finite State
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SpendHound keeps everything in one place. It helps us renegotiate agreements and opens up areas where there might be blind spots from a risk perspective.
Read Finite State’s story

Gain total spend visibility with zero reconciliation

Connect your ERP or accounting system in minutes, and see every vendor, contract, and renewal organized automatically.

Book a demo
See pricing

Free for companies under 1,000 employees. $10K/year for Enterprise.

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Zack Hildenbrandt from YipitDataDevon Brundage from YipitDataRoss Williams from YipitData YipitData team memberYipitData team member
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